ESSENTIAL DUTIES:

• Under the direction of the Office Manager, this position will perform a variety of administrative/clerical and general office duties, which may include but are not limited to opening and closing the office; answering telephones; handling incoming and outgoing mail and electronic communications; typing, copying and filing documents; typing correspondence. This position is the first line of contact for walk-in traffic. Will also be required to assist with tracking of DWI offenders, to include fee collection and delivering deposits to the Lea County Treasurer's Office.
• Provides administrative support to ensure efficient operation of the office. Supports team by performing tasks related to organization and strong communication.
• Greets and assists walk-in traffic and provide general support to visitors. Screen phone calls and route callers to the appropriate party.

• Organizing and scheduling appointments with computer software and maintaining calendars.
• Prepare professional communications via memos, emails, texts, IMs, invoices, reports and other correspondence.
• Create and maintain filing systems, both electronic and physical.
• Book and coordinate travel arrangements.
• Manage accounts and perform bookkeeping, requisitions, purchase orders, invoices, process payments, etc. Reconcile and submit expenses, revenue and budget reports.
• Responsible for tracking inventory and supplies, maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, requesting/placing and expediting orders for supplies, and ensuring operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.

• Will plan and attend meetings and take detailed meeting minutes as required by the supervisor or Director. Responsible for gathering data and assisting the Office Manager with quarterly reports. Manages client probation paperwork. Maintains client probation Provides case file preparation assistance to the Compliance Division. Provides tracking and compliance information to Court Compliance Officers.
• Will be cross trained in Prevention, Screening, and Compliance to fill-in or help manage growth in those components. May require court appearances, and attendance at prevention events.
• The functions of the Administrative Coordinator are not limited to those set forth above. The employee will perform such functions, duties or assignments as given by a supervisor, consistent with ability, background, and expertise.

MINIMUM QUALIFICATIONS:

Education:

• High school diploma or GED required.
• Administrative training or certification preferred.
• Specialized training/experience in client screening and tracking preferred.

Experience:

• Two to four years in administrative/clerical preferred; at least one year required.
• Experience with client contact and file management is strongly preferred.
• Experience with high risk or confrontational clients and familiarity with the judicial process are strongly preferred

Certifications, Skill, and Licenses:

• English language oral and written communication abilities required.
• Valid New Mexico driver's license.
• Computer literacy required, knowledge of word processing, database management, and spreadsheet software.
• Knowledge or ability to learn computer-assisted tracking programs.
• Good communication and public relation skills required.
• Bilingual (English/Spanish) strongly preferred.